Mandatory electronic invoicing postponed

Fighting fraud

The system’s goal was for structured invoices to be issued, shared, and stored in XML format, according to a strictly-defined template and technical requirements. The main objective was to prevent VAT fraud by centralising the process of registering invoices in business transactions.

The plan was for the system to be mandatory for registered VAT taxpayers with a registered office or a fixed establishment in Poland (although there are several exceptions to this). Invoices issued to individuals not conducting business activities (B2C transactions) were to be exempt from using the system.

Preparing to implement

Seeing that the implementation of the system would be both time-consuming and costly, companies were told that they could use both commercial software or free programmes and applications provided by the Ministry of Finance to integrate with the new e-invoicing system. The Ministry of Finance even provided dedicated test software to facilitate implementation. These steps were taken to give businesses enough time to adequately prepare for this revolutionary change.

With companies gearing up to implement the system beginning 01 July 2024, a bombshell came when the Ministry of Finance announced at the beginning of January 2024 that the deadline for the mandatory e-invoicing system would be postponed, and the system would not, in fact, enter into force this year. The detection of a host of critical errors prompted this decision, as these errors would have prevented the effective implementation of the system by the planned date and threatened the stability of business operations across the country.

Hope is not lost

A new date for the mandatory implementation of the e-invoicing system has not yet been announced, despite the fact that prior planning is crucial for entrepreneurs who have not yet managed to implement the system. The good news is that taxpayers are able to voluntarily begin using the system in advance, which a host of companies are already deciding to do.

Klaudia’s background in finance and accounting allows her to take a broader view of tax projects, including from an economic and accounting perspective.